Privacy Policy for linkerion.com

Last Updated: 09. April 2025

This page outlines our policies and practices regarding the collection, use, and disclosure of your personal data during your visit of our website www.linkerion.com. We believe in transparency and want you to understand how we handle your information and the steps we take to safeguard it.

Your trust is important to us, and we strive to provide a safe and secure experience for all our users. By visiting our website, you agree to the terms outlined in this privacy policy. If you have any questions or concerns, please do not hesitate to contact us.

The terms "we","us" or "our" refer to Linkerion GmbH, which is the responsible party for handling your personal data.

I. General Information

1. Controller responsible for Data Processing

We, the
Linkerion GmbH
Hallbergmooser Straße 27
85356 Freising
Germany
E-Mail: hello@linkerion.com
are responsible for processing and protecting your personal data. If you have any questions about data processing, your rights or the privacy policy please contact us at hello@linkerion.com.

2. Hosting

The website and additional services such as our email server are hosted with our hosting partner:

Telekom Deutschland GmbH
Landgrabenweg 151
53227 Bonn
Germany

The hoster will receive all network data sending requests to our server in order to deliver our website.

We have a data processing agreement with our hoster, which ensures that processing of personal data regarding our website visitors is done only in compliance with GDPR.

3. Data Storage Period

Unless explicitly stated otherwise in this privacy policy, we will store your personal data until the purpose for storing is no longer applicable. If storage is no longer required we will delete your personal data. The only exception are regulatory reasons, such as retention periods for tax or commercial purposes.

4. Automated individual decision-making

We do not on any individual basis make use of automated decision-making.

5. Protection of your Personal Data

We use several technological and organizational practices to ensure your personal data is protected.

5.1 SSL Encryption

Our services can only be reached through SSL encrypted channels. Should you request our services through a non-encrypted channel you will be redirected to the encrypted version instead.

5.2 Data Access Restrictions

Only a select few of our employees are authorized to access our IT infrastructure where your personal data might be stored. Employee access is only given on the basis that it is required for them to perform their duties. All direct data access is restricted through a mixture of security measures.

5.3 Data Protection Incidents

Should a case arise where we suspect that your personal data might have been compromised we will contact you immediately. We will also contact our responsible data protection authority to inform them of such an incident.

6. Sharing Personal Data with other Parties

In the course of our business operations, we collaborate with several external parties. Occasionally, this requires sharing personal data with these external parties. We only share personal data when it is essential for answering email requests, when we are legally required to do so by authorities, when we have a legitimate interest as outlined in Art. 6 para. 1 lit. f GDPR or when there exists another legal basis for transferring personal data.

II. What data do we process when visiting the website?

1. Server Log Files

1.1 Which Data is processed?

Whenever you visit our website, server log files are automatically transmitted by your browser for every request you make. This data consists of:

• Your IP address
• The website you visit from
• Websites you visit from our website
• Your device’s operating system
• Your browser and its current version
• The date and time of your request
• A status indicator of whether your request was successful
• Hostname of the accessing device
• Size of data transferred

1.2 Purpose of Collection

The temporary storage of this data is necessary during your website visit in order to enable delivery of the website. Log files are stored in order to ensure the functionality of the website and the security of our server and other IT systems. Our legitimate interest in data processing also lies in these purposes.

1.3 Legal basis for processing

This data is processed on the basis of Art. 6, Para. 1, Letter f of GDPR.

1.4 How long is the data stored?

The data will be stored until its purpose for which it was collected is fulfilled. Log files will be deleted after a period of 90 days at the latest.

2. Cookies

Cookies are small key-value based data objects used to save different parameters whenever you visit our website. Some cookies will delete automatically whenever you leave the website, while others might persist. In this subsection we will give you a detailed list of which cookies we set and for what reason.

All cookies are saved in your browser only. Therefore you can of course block cookies from being set at all or delete cookies on your own. However, in case of technically necessary cookies this can lead to the website ceasing to function properly.

2.1. Session Cookies

Session cookies are set whenever you open our website displaying the contact form. It will contain information to secure the contact form.

2.1.1. Legal basis for setting the cookie

Our session cookies are technically necessary in order to protect our contact form. Our legal basis for setting session cookies is legitimate interest based on Art. 6, Para. 1, Letter f of GDPR, as they are necessary to prevent abuse of the contact form and to protect our email server from bot behaviour.

2.1.2. How long is the cookie stored?

The session cookie will expire as soon as you close the browser window.

2.2. Antiforgery Cookies

Antiforgery cookies are set whenever you visit a page on our website that contains a form, e.g. a input that will be sent to our server through a state-changing request. An example would the contact form, where you input your email address, your name and your message. There is one cookie set as antiforgery cookie called XSRF-TOKEN. The cookie and a hidden value from the form are sent to our server through double submit in order to prevent cross-site request forgery attacks that might be harmful for our users.

2.2.1. Legal basis for setting the cookies

Our antiforgery cookies are technically necessary for security reasons to protect all visitors of our website from malicious cross-site request forgery. Our legal basis for setting session cookies is legitimate interest based on Art. 6, Para. 1, Letter f of GDPR, as they are necessary to protect visitors from malicious actors that might try to forge requests made through forms.

2.2.2. How long is the Cookie stored?

The antiforgery cookies will expire as soon as you close the browser window.

III. What data do we process when you contact us?

1. Contact us directly through any of our publicly displayed email addresses

1.1. Which Data is processed?

• Your email address with which you contacted us
• The content of your email

1.2. Purpose of Collection

In order to answer any email you might send us we process the sending email address and email contents.

1.3. Legal basis for processing

This data may be processed on the basis of Art. 6, Para. 1, Letter f of GDPR, to ensure that you as a user or website visitor have a way to contact us if you have any questions regarding our company.

1.4. How long is the data stored?

Your data will be stored until any legal retention periods no longer apply.

IV. Your rights and how to exercise them

In this section we will outline your rights regarding your personal data.

Right to withdraw your Consent

Certain data processing operations require your consent. You can withdraw your consent at any time, however, this will not impact the legality of previously completed data processing operations. It will also not impact data processing for which there is a legal permission and which may therefore be processed without your consent.

Right to Rectification

You may demand the rectification of your personal data or the completion of incomplete personal data.

Right of Access

You may demand at any time information about which of your personal data we process and in what way. You may further demand a copy of all personal data we have stored about you.

Right to Object

You may object at any time against processing of your personal data for direct marketing purposes. In addition, you can object to data processing based on legitimate interest at any time if there are special reasons for doing so.

Right to Restriction of Processing

There are circumstances where you can ask for the processing of your data to be restricted, such as if you think your data is inaccurate, if the processing is illegitimate, or if you have objected to processing of your data.

With these restrictions your data can only be processed in very limited ways without your permission, like for example legal matters or protecting the rights of others.

Right to Data Portability

You may demand your personal data we have stored in a structured, commonly used, and machine-readable format. You further have the right to transfer this data to a third party. If technically feasible, you may also demand that we transfer this data for you to a third party.

Right to Erasure

The Right of Erasure, also called the "right to be forgotten," allows you to request that your personal data be deleted from our records. However, there are some exceptions, like when the data is needed for legal reasons, regulatory purposes or document retention periods.

Right of Complaint

If you are of the opinion that our processing of your personal data is not safeguarding your rights regarding GDPR you may file a complaint at your responsible data protection authority.